Getting a bank statement notarized might sound complicated, but it’s actually a straightforward process once you know the steps. Whether you need it for legal purposes, immigration documents, or a loan application, a notarized bank statement adds an extra layer of trust.
What Is a Notarized Bank Statement?
A notarized bank statement is a financial document verified by a notary public. A notary is a licensed official who confirms the document’s authenticity and ensures you’re the person presenting it. This process adds credibility, making the statement acceptable for legal or official purposes.
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Think of it like getting a trusted stamp of approval. For example, if you’re applying for a visa, the authorities might ask for a notarized bank statement to prove your financial stability. It’s a small step that can make a big difference.
Why Would You Need a Notarized Bank Statement?
There are several reasons you might need to notarize a bank statement. Here are some common ones:
- Visa or Immigration Applications: Many countries require proof of funds, and a notarized statement ensures the document is legitimate.
- Loan or Mortgage Applications: Lenders may ask for notarized statements to verify your financial history.
- Legal Proceedings: Courts sometimes require notarized documents for cases like divorce settlements or estate planning.
- Business Transactions: Some business deals, especially international ones, may need notarized financial proof.
If you’re unsure whether notarization is required, check with the requesting party (like your bank, lawyer, or visa office). It’s better to confirm upfront than to redo the process later.
Step-by-Step Guide to Notarizing a Bank Statement
Let’s break down the process into easy steps. Follow these, and you’ll have your notarized bank statement in no time.
Step 1: Obtain Your Bank Statement
First, you need the actual bank statement. You can get this in a few ways:
- Online Banking: Log in to your bank’s website or app, download a PDF statement, and print it.
- In-Person: Visit your bank branch and request a printed statement. Some banks charge a small fee for this.
- Mail: If your bank sends paper statements, use the most recent one or request a specific period.
Make sure the statement includes your name, account number (partially masked for security), and the bank’s logo or letterhead. It should also cover the required period, like the last three or six months, depending on the purpose.
Step 2: Verify the Statement’s Requirements
Before notarization, double-check what the requesting party needs. For example:
- Does the statement need to be an original or a copy?
- Should it include specific transactions or balances?
- Is there a deadline for submission?
Contact the organization (like the visa office or lender) to confirm. This step saves time and prevents rejections.
Step 3: Find a Notary Public
A notary public is the person who will notarize your document. Here’s how to find one:
- Banks: Many banks offer free notary services for account holders. Call your branch to confirm.
- UPS Stores or Shipping Centers: Places like UPS often have notaries on staff.
- Law Offices: Some attorneys or paralegals are licensed notaries.
- Online Notary Services: Platforms like Notarize.com allow you to notarize documents remotely using a webcam.
- Local Government Offices: Courthouses or city halls may have notaries available.
To locate a notary near you, search online with terms like “notary public near me” or check the American Society of Notaries website.
Step 4: Prepare for the Notary Appointment
Before meeting the notary, gather everything you need:
- Bank Statement: Bring the original or a clear copy, depending on the requirements.
- Photo ID: A driver’s license, passport, or other government-issued ID is usually required.
- Additional Documents: Some notaries ask for a second form of ID or proof of address.
- Payment: Notary fees vary (typically $5–$15 per document), so bring cash or check if needed.
Call ahead to confirm the notary’s hours and any specific requirements, like booking an appointment.
Step 5: Visit the Notary
When you meet the notary, here’s what happens:
- You present your bank statement and ID.
- The notary verifies your identity by checking your ID.
- You sign the statement (or a related affidavit) in the notary’s presence.
- The notary stamps or seals the document and adds their signature, confirming its authenticity.
The process usually takes 5–10 minutes. If you’re using an online notary, you’ll upload your documents and verify your identity via video call.
Step 6: Submit the Notarized Statement
Once notarized, your bank statement is ready to submit. Follow the requesting party’s instructions, which might include:
- Mailing the document to an office.
- Uploading it to an online portal.
- Delivering it in person.
Keep a copy for your records in case the original gets lost or you need it again.
Costs of Notarizing a Bank Statement
Notary fees depend on where you go and your location. Here’s a quick breakdown:
| Service | Typical Cost |
|---|---|
| Bank (for account holders) | Free or $2–$5 |
| UPS Store or Shipping Center | $5–$15 per document |
| Online Notary | $25–$50 per session |
| Law Office | $10–$30 per document |
Some states cap notary fees (e.g., $15 in California), so check local regulations. If you need multiple documents notarized, ask for a discount.
Tips to Avoid Common Mistakes
Notarizing a bank statement is simple, but small errors can cause delays. Here are some tips to get it right:
- Check Document Requirements: Ensure the statement meets the requesting party’s format and time period.
- Bring Valid ID: Expired or non-government IDs might be rejected.
- Don’t Sign Beforehand: The notary must witness your signature, so sign only during the appointment.
- Verify Notary Credentials: Confirm the notary is licensed to avoid invalid notarization.
- Keep Copies: Make a photocopy or scan of the notarized document for your records.
If you’re unsure about any step, ask the notary or the requesting party for clarification.
Online Notarization: Is It an Option?
Yes, online notarization is a convenient alternative, especially if you’re short on time or live far from a notary. Here’s how it works:
- You upload your bank statement and ID to a secure platform.
- You connect with a notary via video call to verify your identity.
- The notary digitally signs and seals the document.
- You download the notarized file, ready for submission.
Online notarization is legally recognized in most U.S. states and many countries, but confirm with the requesting party first. Popular platforms include Notarize, DocVerify, and NotaryCam.
FAQs: How to Get a Bank Statement Notarized
Q. How long does it take to notarize a bank statement?
A. The notarization itself takes about 5–10 minutes. Gathering documents and traveling to the notary might add 30–60 minutes, depending on your preparation.
Q. Can I notarize a photocopy of my bank statement?
A. Yes, in most cases, but the requesting party might require an original. Always check their guidelines before notarizing a copy.
Q. Is a notarized bank statement the same as a certified bank statement?
A. No. A notarized statement is verified by a notary for authenticity, while a certified statement is issued directly by the bank with an official stamp or letterhead. Some cases may require both.
Q. Can I notarize a bank statement for international use?
A. Yes, but you may need an apostille (an additional certification) for international acceptance. Contact the requesting country’s embassy or consulate to confirm.
Wrapping It Up
Getting a bank statement notarized is easier than it sounds. By following the steps—obtaining your statement, finding a notary, preparing your ID, and visiting the notary—you’ll have a verified document ready for submission. Whether you choose an in-person or online notary, the key is to double-check requirements and avoid small mistakes. With this guide, you’re well-equipped to handle the process smoothly.
Disclaimer: This blog is for informational purposes only and does not constitute legal or financial advice. Always consult with a qualified professional or the requesting party for specific requirements related to notarizing a bank statement. Notary laws and fees vary by location, so verify local regulations before proceeding.
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